Frequently Asked Questions Included Answer All Questions From TU-RAC
Frequently Asked Questions
TU-RAC coordinates with the agencies and is responsible for managing 10% of the deduction of the fee of the research administration as per the publicity of Thammasat University about the fee rate of the research administration in Article 4(2) by the deduction of installments as mentioned in the contract.
Example: For a project valued at 1 million Baht, the contract would arrange the payment to be made in 2 installments as follows:
1st installment at 500,000 Baht with a deduction of 10% = 50,000 Baht
The outstanding balance to receive for the 1st installment = 450,000 Baht
2nd installment at 500,000 Baht with a deduction of 10% = 50,000 Baht
The outstanding balance to receive for the 2nd installment = 450,000 Baht
In conclusion, this project would deduct a fee of 100,000 Baht, and the outstanding balance to receive throughout the contract would be 900,000 Baht.
2. TU-RAC would deduct a fee of 2.5% out of the contract’s value by the deduction of installments as mentioned in the contract. The faculty would be responsible for managing the deduction as per the publicity about the research administration fee rate in Article 4(1) and the publicity in 2021 by Thammasat University about the research project procedure by an external budget not from Thammasat University. This would be only for a project with an external budget or general research budget, which is not a government procurement (e-GP), and not a registered number of a Thai consultant in the Ministry of Finance.
Example : For the project valued at 1 million Baht, the contract would arrange the payment to be made in 2 installments as follows:
1st installment 500,000 Baht with a deduction of 2.5% = 12,500 Baht
The outstanding balance to receive for the 1st installment = 487,500 Baht
2nd installment 500,000 Baht with a deduction of 2.5% = 12,500 Baht
The outstanding balance to receive for the 2nd installment = 487,500 Baht
In conclusion, this project would deduct a fee of 25,000 Baht, and the outstanding balance to receive throughout the contract would be 975,000 Baht.
The causes for not having received the 1st installment are as follows:
1. TU-RAC has not received an authorized contract from the researcher (the authorized contract should be signed by both TU-RAC and the researcher).
2. TU-RAC has not received confirmation or a transfer of the funds from the employer agencies.
The causes for the final installment delay are as follows:
1. The researcher has not delivered the work as per the signed contract to TU-RAC. For quick disbursement, the researcher can deliver the work as per the signed contract along with the final work to the employer of TU-RAC.
2. In case that the project has a request for a fee exemption for durable articles, the researcher has to deliver the documents to TU-RAC as follows:
1) The record of the request for a fee reimbursement for durable articles.
2) Receipt/tax invoice (original copy with details of the durable articles).
3) Evidence of the delivery of the durable articles and receiving the signatures from both sides (employer or Thammasat University and TU-RAC will pay for the fee, which the durable articles are exempted together with the last installment valued not more than that approved by the Director of the Research Institute).
3. In case that the contract mentions opening an account to receive the project’s funding, the researcher needs to notice the closing of the project’s account and send a payment report to the agencies in advance.
4. In case that the researcher’s receiving account is not the Bangkok Bank Public Company Limited, the researcher would receive the funds once approved after 14:00 Hrs. of a business day.
TU-RAC increases the channels for the receipt of quick and convenient funds through the I-Cash system of the Bangkok Bank. If the researcher’s receiving account is the Bangkok Bank, the researcher would receive the funds in real time once approved on business days, Saturday, and Public Holidays.
TU-RAC is the institute for research and consultancy providing seminar and academic services on behalf of the University. We are the direct representative of the University to give research consultancy and arrange training seminars under authorization from Thammasat University for the signing of employment contracts.
TU-RAC is the University agency, which is managed independently under supervision of the Chancellor. It is an internal segment of Thammasat University as per the law of the division administration in the institution of education, and not a legal entity that is separate from the University. The objectives are as follows:
– Implement and develop academic services to government and private organizations.
– Provide consultation to government and private organizations.
– Implement training seminars to develop government and private personnel and organizations.
TU-RAC registered the consultant in the Ministry of Finance under the name “THAMMASAT UNIVERSITY RESEARCH AND CONSULTANCY INSTITUTE, Registration Number 668 Type A. There are 19 registered programs in total.
TU-RAC registered an e-GP on behalf of Thammasat University.
TU-RAC has the same tax ID as Thammasat University.
TU-RAC can accept a project that has the scope to deliver durable articles to employer agencies through the Terms of Reference (TOR) of the project. The employment contract needs to mention the details of the delivery of the durable articles.
The head of the project gives notice to TU-RAC with the details as follows:
1. The project head proposes the project to TU-RAC.
2. TU-RAC examines the qualification of the agencies and the researchers as per the TOR.
3. TU-RAC prepares the project proposal.
4. The project head submits a copy of the project proposal to TU-RAC 3 days prior to the due date.
5. TU-RAC examines the accuracy of all the related documents for proposing the project and the authorized endorser.
6. TU-RAC delivers all the documents to the agencies as scheduled in the TOR.
For the guidelines of TU-RAC’s services, the researcher needs to propose to TU-RAC within at least 3 business days by preparing the proposal into a booklet as per the agreed format and agreed amount in the TOR. TU-RAC will proceed with the examination of the related documents for proposing the project and presenting the administrator to sign prior to the due date for proposals.
No, because the Director of TU-RAC is assigned by the Chancellor as the authorized person to sign for the process of the employment contract in every activity.
In case that the work is proceeded by the researcher, the researcher would take care of all payments. In case that the work is proceeded by TU-RAC, TU-RAC would cover all payments.
TU-RAC is exempted for the security of the envelope as per the supply regulations (1992) and additional revised Part 7, which is related to the contract and security in Article 143, so the security of the envelope would not be needed.
TU-RAC would be responsible for all expenses.
The procurement normally needs the contract to be made as per Article 132 of the Prime Minister Office’s regulation (1992) about the supplies. However, there is an exemption as per Article 133 to make only an agreement booklet or employment order under the discretion of the head of the government. Also, the last sentence in Article 133 is another exemption if the supply is less than 10,000 Baht. Or the procurement is as per the second sentence of Article 39, where in the case of urgency and unpredictability, an exemption might be made to make an agreement booklet. This concludes that there would be an exemption to make a procurement order if the supply was less than 10,000 Baht or if the procurement was as per the second sentence of Article 39. Therefore, TU-RAC would need to prepare an employment contract because there would be a commitment by law, which is just for the employee and the employer.
1st follow-up within 15 days after placing the invoice (Verbally).
2nd follow-up within 30 days after placing the invoice (Verbally).
3rd follow-up within 45 days after placing the invoice (Official follow-up letter).
4th follow-up within 60 days after placing the invoice (2nd official follow-up letter).
It is not possible because the deduction of the research management fee that TU- RAC collects is as per the announcement, and it is the same rate as Thammasat University.
The taxation payment is the responsibility of those receiving income. The process of TU-RAC is the researchers need to pay their own taxes. Also, TU-RAC would inform the researcher to keep the receipts of payment as evidence in every project. The researchers would have to pay personal income tax as per their own remuneration.
The researcher should have the following fee exemption documents:
1. The record of the durable articles fee exemption.
2. List of the durable articles and quotation form.
TU-RAC would refund the durable articles’ fee to the researcher after the delivery and end of the project.
The fee of 10% is goodwill collected from the researcher that needs to be returned to the University as per 3 objectives:
1. Return to the University.
2. Reserve for the loan advance.
3. Expenses of TU-RAC.
Security Order (LG Cashier): The amount of the security order is the responsibility of TU-RAC, but the fee and fine of the security order is the responsibility of the researcher.
The researcher can request for a loan advance under the following conditions:
1. TU-RAC has sufficient liquidity to advance the loan.
2. The project has already been signed in the employment contract and assignment contract between TU-RAC, the employer agencies and the researcher.
3. The project has already received the 1st installment from the employer agencies.
4. The project has no arrears of a loan advance with TU-RAC.
The researcher needs to do as follows for a loan advance:
1. Send the record of the loan advance to TU-RAC and state the requirement, case of necessity, and the amount of funds required. The service administration would examine the liquidity of the working progress before submitting to the TU-RAC Secretary for the Director’s approval.
2. After approval, the service administration would send the request to the finance administration for the disbursement of the loan advance as per the approved amount. The loan advance should not be over 50% after the deduction of the installment’s fee. It should not be over 1 million Baht, and TU-RAC has the liquidity by roughly calculating the receiving funds from the installment of the employer agencies after the deduction of the 10% fee and then multiplies 50% of the net result. The researcher would receive the loan advance within 3 days after the recorded date.
TU-RAC would deduct the funds automatically immediately after receiving the installment from the employer agencies.
TU-RAC can provide a letter of recommendation for the visa request for the researcher if the researcher’s name is on the employment contract of the project and the visa request needs to be used for the project of TU-RAC only.
Fines and damages caused by a breach of contract are the responsibility of the researcher as mentioned in the assignment contract between TU-RAC and the researcher. For the fee, TU-RAC would calculate the fee from the installment first before the fine is deducted as per the contract.
The withdrawal depends on the assignment contract between TU-RAC and the researcher’s signed agreement. There are regulations (Articles 7 and 8) about the delivery of the work and the payment that the researcher needs to deliver a complete report and Thai and English abstracts before paying the final installment.
No. As per the assignment contract, the researcher needs to do it him/herself.
TU-RAC will charge the fee for the research service from the agreed value of the employer contract as per Thammasat University fee rate’s announcement.
TU-RAC would use the order of Thammasat University about the Director’s nomination and give the authorization to the Director of the institute. The authorization of the Director would be effective since the signing of the proposal of the employment contract. The disbursement would be done on behalf of the Chancellor under the name of the University according to the regulations of Thammasat University (1997) related to the research and consultancy institute in Category 4 Receiving and Administration of the Research in Articles 22 and 24 for making use of Thammasat University’s 2 orders for smooth and convenient work.
No, because the research management of TU-RAC is under supervision of the Chancellor. The Chancellor would solely authorize the Director to sign or act on his/her behalf.